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CARES Act Small Business Grant Program DRAFT

  1. CARES Act Small Business Grant Program Application Instructions

    The City of Waukegan CDBG Program is administering a special allocation of CDBG funds, totaling $106,570, to be used to prevent, prepare for, and respond to the coronavirus disease 2019 (COVID-19) pandemic.  The City of Waukegan CDBG Program will use these funds to aid in the stabilization of existing small brick and mortar businesses within the City of Waukegan that have had significant business disruption due to the impact of the COVID-19 pandemic.

    BEFORE YOU BEGIN THE APPLICATION 

    Please read over the guidelines and instructions carefully before you begin. Within the application you will attest to the fact that you have reviewed and understand the document.  In an effort to expedite processing applications, please provide all required documentation at the time of submission.  Representatives from the City of Waukegan CDBG Program may be reaching out to you for further information or clarification. Please make sure to check your junk emails should these communications be routed to your junk folder, as this could cause delays in application approval. Give detailed information to questions requiring a written explanation.  Please answer each question and include the requested documentation.   Should you have any questions, please call the office at (847) 599-2530.

    QUALIFICATION DETAILS

    In Order to Qualify for Funding the Following Must Apply:

    • Be an active business physically located in the City of Waukegan 
    • Must be considered a small business - independently or family-owned businesses with no more than 25 employees
    • Documented business interruption as a result of the COVID-19 pandemic and related emergency declaration, resulting in financial loss
    • Business must have been opened prior to December 31, 2019 and operating on March 1, 2020
    • Must be a Sole Proprietorship, Partnership, S-Corporation, Corporation, Individual, or LLC/LLP 
    • Net annual business income of less than $500,000 based on their 2019 or 2020 federal tax return
    • All required documentation must be received in order to process for funding
    • The same business expenses cannot be funded by this program that another funding source was used to pay for the same costs
    • Must provide other funding sources received such as CDBG Grants, PPP Grants or Loans, Insurance, etc.

    DISQUALIFICATION DETAILS

    You will be Disqualified If:

    • All required documentation is not received
    • The application is incomplete or does not answer the question with enough information
    • False or missing information was disclosed and discovered during application processing
    • Business is not located in the City of Waukegan
    • Documentation does not show a financial loss or business interruption
    • Received other financial assistance for the same cost and timeframe
    • There are no financial gaps – all financial gaps have been covered by other forms of funding
    • Applicant did not sign the application in person at the CDBG office
    • Net annual business income is more than $500,000
    • The business has more than 25 employees
    • The purpose is not eligible

    REQUIRED DOCUMENTATION:

    • W-9 Form
    • Government Issued Photo ID 
    • Business License (if applicable)
    • Proof of Insurance (Business Declaration Page)
    • Business Registration Certificate 
    • 2019 and 2020 Federal Tax Returns (Full return must be submitted)
    • Proof of Federal, State, Local or Private Pandemic Relief Funding Sources Received (CDBG Grants, PPP Grants or Loans, Insurance, etc.) – (if applicable)
    • Bank Statements for the Time Period you are Applying for
    • General Ledger and P&L Statement 2019 and 2020 Years and the Affected Period
    • Payroll Registers
    • Invoice and Receipts
    • Copy of Executed Lease or Mortgage Note
    • Proof of Delinquent Rent or Mortgage
    • Proof of Delinquent Utility Bill
    • Photo of your physical property

    GRANT DETAILS

    • Only One Application per Business (if you have more than one business you can’t apply)
    • Funding Availability:

    $5,000 for prior year earnings of $50,000

    $10,000 for prior year earnings of $100,000

    $15,000 for prior year earnings of $150,000

    • Available on a First-Come, First-Served Basis

    APPLICATION COMPLETION

    Your application is not considered complete unless the “Authority to Verify Credit Information” and “Certification and Assurance” Forms have been signed as a wet copy and required attachments have been submitted.  Once completed, print and submit the application for your record.  Once submitted, a CDBG staff member will contact you by email or phone regarding your signature and required attachments. You will then be given a number to identify the order in which you totally completed the application including the attachments.  

    VERIFICATION PROCESS

    Once the entire application including the required documents have been received, staff will process the application.  If incomplete, the entire package is returned to the Applicant by the CDBG Staff member with a note of what is missing and must be completed in order for the application package to be reviewed. With online submissions, if all documentation is not submitted the file will be marked pending until all the correct documentation is received.  In processing the applications, staff will verify the income, the number of employees, COVID-19 related financial loss, payroll, the insurance, mortgage, lease, liens, judgements, title, net annual business income, duplication of benefits, etc.  It could possibly take up to 3 to 4 weeks to complete the entire verification process.  

    If your application is approved, you will receive an email with the award amount and an estimated date of payment. If your application is rejected for any reason, you will receive an email notification explaining why.

    GENERAL BUSINESS INFORMATION 

    As per grant requirements, your business must operate from a physical location (also referred to as brick and mortar) within City of Waukegan. Please indicate whether the property your business operates out of is either commercial real estate, home-based, or both. If you are a home-based business, enter the percentage of your home being used for business operations.

    The grant requires you to upload a photo of your physical property. This will be used to confirm that your business indeed operates out of a physical property located in the City of Waukegan. Please take a photo of the frontage of your business property or office from the view of the street.

    BUSINESS TAX INFORMATION

    You need to upload your 2019 and 2020 tax returns or other applicable documents. For these tax returns, please include all schedules.

    DUE DILIGENCE

    Based on certain responses, you may be required to upload certain documents or provide further explanation. Please answer the questions as they appear.

    EXCLUSIONS 

    You can still apply, but you cannot submit any expenses or loss of revenues previously reimbursed by any State or Federal CARES Act funding, CDBG Grants, PPP Grants or Loans, private insurance or any other COVID-19 relief program.

    REQUIRED BUSINESS DOCUMENTS 

    For those applying for expense reimbursements, include information for each vendor or reimbursement. You will need to answer questions about each reimbursement request and include credit card statements, receipts, invoices, purchase orders, photos, contracts, utility bills, current lease agreements, or other appropriate documentation.  For reimbursement of salaries provide Payroll Registers.

    FINALIZING YOUR APPLICATION 

    The last section of the application is the “Authority to Verify Credit Information” and “Certification and Assurance” Forms. Finally, review and sign the application. Once you click Submit and Print your application is finalized. Until you have signed the forms as a wet copy in the CDBG Department located at 100 N. Martin Luther King Jr. Avenue - 3rd Floor of Waukegan City Hall, your application is not considered complete.

    CONFLICT OF INTEREST

    Current elected officials, directors, officers, employees and contractors of City of Waukegan and such individuals' family members (spouse, parents, children, grandchildren, great-grandchildren, and spouses of children, grandchildren, and great-grandchildren) are not eligible to apply or seek an award unless identified, disclosed, and managed. No county, city, officials should be involved directly or indirectly with the business applicants in their jurisdiction.   Conflict of interest arise when elected officials, staff, or board members stand to benefit either directly themselves or indirectly through business partners or relatives from awarding or contracting of grant funds.  Grantees are encouraged to avoid conflicts of interest to the extent possible.  When conflicts arise, grantees must identify, disclose, and manage them in compliance with applicable rules and regulations.  The City of Waukegan CDBG Department shall identify, disclose, and manage all real and apparent conflicts of interest through elimination, mitigation, or waivers.  

    DUPLICATION OF BENEFITS

    A duplication of benefits occurs when a person, household, business, government, or other entity receives financial assistance from multiple sources for the same purpose, and the total assistance received for that purpose is more than the total need for assistance. The CARES Act requires HUD to ensure that there are adequate procedures in place to prevent any duplication of benefits as required by section 312 of the Stafford Act, as amended by section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115-254; 42 U.S.C. 5121 et seq.) and all applicable Federal Register notices, including FR-6218-N-01. HUD requires each grantee to have procedures in place to prevent the duplication of benefits when it provides financial assistance with CDBG-CV funds. Grant funds may not be used to pay for a cost if another source of financial assistance is available to pay for the same cost. This certification must be completed by any subrecipient, individual or family, business, direct beneficiary, or other entity that receives assistance and serves to document compliance with the CARES Act requirement to ensure that there are adequate procedures in place to prevent any duplication of benefits as required by section 312 of the Stafford Act, as amended by section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115-254; 42 U.S.C. 5121 et seq.) and all applicable Federal Register notices, including FR-6218-N-01.              

    The Community Development Block Grant-CV Funds, awarded to the City of Waukegan through the Coronavirus Aid, Relief and Economic Security Act (CARES Act) does not duplicate/replace any other funds, and/or any funds from the following sources: 

     1. The Paycheck Protection Program 

    2. Unemployment compensation benefits 

    3. Insurance claims/proceeds 

    4. Federal Emergency Management Agency (FEMA) funds 

    5. Small Business Administration funds 

    6. Other Federal, State or local funding 

    7. Other nonprofit, private sector, or charitable funding. 

    Further, this executed certification serves to acknowledge that any sub-grantee, subrecipient, individual or family, business, direct beneficiary, or other entity understands and agrees that the CDBG-CV funds must be repaid if it is determined that such assistance is determined to be duplicative.

     FOR MORE INFORMATION

    The application is available in both paper or electronic form located at www.waukeganil.gov under City Hall – Departments - Block Grant (CDBG) – CARES Act Small Business Grant – click the Application link.  The application can be submitted and printed online electronically, however the Authority to Verify Funding & Credit Information and Certification and Assurance Forms must be signed with a wet signature and submitted to the CDBG Department.   For more information, you can contact Laraesa Garland or Carla Silva.  We can be reached at:

    Website: www.waukeganil.gov

    Email: CDBG@waukeganil.gov

    Phone: (847) 599-2530

  2. Was your business opened prior to December 31, 2019?*
  3. Was your business operating on March 1, 2020?*
  4. Have you received any assistance from other entities? *
  5. Business Category*
  6. Number of Employees:
  7. Do you ...*
  8. Choose the Business Owner Race Category:*
  9. Potential Grant Amounts:
  10. Required Prior Year Earnings

    $50,000
    $100,000
    $150,000

  11. AUTHORITY TO VERIFY CREDIT INFORMATION
    for the City of Waukegan CDBG Program
    CARES Act Small Business Grant Program

  12. By typing your name in the space provided, you certify that, to the best of your knowledge, all the foregoing information is true and correct as provided. 

  13. This is your authority to verify my financial institutions, employment, outstanding debts, overall eligibility including any additional funding sources, to order a consumer credit report, and to make any other inquiries pertaining to my qualification for grant assistance through the CDBG CARES Act Small Business Grant Program.  You may make copies of this letter for distribution to any party with which I have a financial or credit relationship and that party may treat such copy as an original. 

    Privacy Act Notice:  This information is to be used by the agency collecting it or its assignees in determining whether you qualify as a prospective business owner and recipient under its program.  It will not be disclosed outside the agency except as required and permitted by law.  You do not have to provide this information, but if you do not your application for approval as a prospective business owner and recipient will be rejected.

  14. CERTIFICATION AND ASSURANCE

     The undersigned certifies that, to the best of his or her knowledge and belief, all information contained in this grant application and in the accompanying statements and documents are true, complete, and correct. The undersigned agrees to notify the City of Waukegan CDBG Program immediately of any material changes in this information. 

    A duplication of benefits occurs when a person, household, business, or other entity receives financial assistance from multiple sources for the same purpose, and the total assistance received for that purpose is more than the total need for assistance. This executed certification serves to acknowledge that any individual or family, business, direct beneficiary, or other entity understands and agrees that the CDBG- CV funds must be repaid if it is determined that such assistance is determined to be duplicative. 

    By executing this certification, applicant(s) acknowledge and understand that Title 18 United State Code Section 1001: (1) makes it a violation of federal law for a person to knowingly and willfully (a) falsify, conceal, or cover up a material fact; (b) make any materially false, fictitious, or fraudulent statement or representation; OR (c) make or use any false writing or document knowing it contains a materially false, fictitious, or fraudulent statement or representation, to any branch of the United States Government; and (2) requires a fine, imprisonment for not more than five (5) years, or both, which may be ruled a felony, for any violation of such Section.

    Further, this executed certification serves to acknowledge that any subgrantee, subrecipient, individual or family, business, direct beneficiary, or other entity understands and agrees that the CDBG-CV funds must be repaid if it is determined that such assistance is determined to be duplicative.

  15. By typing your name in the space provided, you certify that, to have read and understand the Certification and Assurance information.

  16. Leave This Blank:

  17. This field is not part of the form submission.